From Spreadsheets to Scale: How Coffee Friend Achieved 30% Growth with Orderry
15 December 2023
You can prepare the invoice as soon as your crew finishes a mowing visit or another lawn care job. In Orderry, lawn care business invoicing software lets you avoid re-entering customer details or copying completed services and products. The services completed at the property are already in the work order, and your employee creates the invoice from there. This way, lawn care service invoicing software lets you finish the work order paperwork the same day without entering the same information twice.
Set the invoice date and payment due date
Add multiple completed work orders to one invoice
Generate a payment link automatically when the invoice reaches the selected status
What convinced me to choose Orderry was that it didn’t feel like generic software. It was clearly built for companies like mine, with features designed for work orders, field technicians, inventory control, and reporting. I felt like I wasn’t just buying another system, but adopting a tool built specifically for the way we work.
After a full day of mowing stops, it is easy to lose track of an invoice or go back to a property that's already been paid. That is why you can create an invoice directly from a completed digital work order in Orderry. Customer billing software lawn care businesses use pulls in the mowing, treatment, or other services already recorded in the work order, so you do not have to rebuild the bill after a full day of stops. After you connect Stripe or Square, lawn care software with automated invoicing can create a payment link when the invoice moves to the status you selected.
Combine several completed work orders into one invoice for the same payer
Use customer-specific price types for regular lawn care accounts
Apply customer discounts when different accounts have different rates
Set up taxes and exceptions for specific services and products
Send invoices directly to the customer’s email address from Orderry
Check which invoices are paid, overdue, or still waiting for payment
Try Orderry Free
Create invoices from completed work orders, send them to customers, and track their status in one system. Full access for 7 days. No credit card required.
When a customer asks for a price on mowing, aeration, or weed control, it helps to have your lawn care services ready in the price list. In Orderry, you can set up this catalog in advance and then add the needed items to the job estimate in just a few clicks. You can send the completed estimate to the customer right away for online approval. Once it is accepted, lawn care invoicing and estimates software moves the approved items into a work order. After the job is finished, you can create an invoice from that work order.
Create estimates from your phone right at the property
Use separate forms for different services
Save ready-made bundles for common lawn care jobs such as mowing, aeration, or seasonal cleanup
Set a due date for each estimate
Require an electronic signature for online approval
Attach photos and files and choose which ones the customer can see
Customize document templates with your logo and standard terms
I searched online for software to manage our service processes and came across many options. After testing several for over three months, we chose Orderry. The pricing was great for the range of features we needed, and it was both easy to use and quick to set up.
Lawn care customers do not always pay the same way. Some pay per cut. Others prefer one invoice for several visits during the season. In Orderry, simple invoicing software for lawn care business lets you create an invoice from a work order or combine several completed visits into one. You can also record a prepayment and see how much the customer still owes.
Create an invoice from a completed work order
Combine several visits into one invoice for the same customer
Record a prepayment and track the remaining balance
Set payment terms for each customer
Save contract renewal or expiration dates in CRM software
Check which invoices are overdue and still need payment
See Orderry in Action
Bring customer estimates, completed work, invoices, and payment follow-up into one system. See the full process in a live demo.
Book a Demo
After the job, the customer pays by card, and ideally, that is the end of it. You do not want to open QuickBooks that evening and enter the same payment again by hand. In Orderry, the payment is linked to the correct work order or invoice immediately, so you can see exactly which job the customer has already paid for. If you use QuickBooks Online, lawn care software QuickBooks integration lets invoices and full payments sync between the two systems in both directions. The same billing data remains available in Orderry’s lawn care software and QuickBooks, so you don't have to enter it twice.
Accept card and contactless in-person payments through Stripe or Square
Take a prepayment and collect the remaining balance later
Split a work order payment between different payment methods
Set a payment due date for each customer based on their usual terms
Filter invoices by due soon, overdue, or receivables when you need to follow up on payment
Connect other payment and accounting services through Orderry integrations
What stood out to us was the idea of managing the entire repair process in one software. Before that, everything was disconnected. Now we open Orderry and see exactly what’s happening across jobs, customers, and parts.
When you spend all day moving from one property to the next, invoices often get left until the evening. In Orderry, your employee does not have to put it off. Once the job is done, they can pull it up on their phone in the work order app and create a digital invoice right away. In the invoice app for lawn care, the customer’s name and completed services are already pulled from the work order. Your employee only needs to check the details and send the invoice before heading to the next property.
Review and edit the invoice right from your phone
Add another work order by number or QR code
Add services or products if your crew did more work on-site than planned
Change the payment due date before sending the invoice
Send the PDF by email or through a messaging app
Attach photos, files, and comments to the invoice
Orderry works just as well for someone who handles every job alone as it does for a company with several crews. If you work on your own, you do not have to leave invoices and paperwork until the end of the week. Finish the job, then take care of the paperwork right away. When several crews are mowing different properties, you need to see what is finished and where work is still in progress. You do not have to call everyone one by one to find out.
Finish invoices right after the job so paperwork does not pile up by the evening
You can create or edit an invoice right from your phone as soon as the job is done. That means you do not have to sit down at night and piece the whole day back together from work orders.
Give each employee only the access they actually need for their job
Set up access separately for each employee. One person may only need to work with work orders, while someone else may need access to other parts of the system. You decide what each person can see and use.
See what is done and what is still in progress without calling your crews
Work order statuses indicate what has already been completed and what is still in progress. You can check it yourself instead of interrupting your employees just to ask, “How’s that job going?”.
Try Orderry Free for 7 Days
Use Orderry on real jobs, test the mobile workflow, and see how it fits your daily routine. No credit card required.
Use lawn care scheduling software to assign properties, check crew availability, and move mowing visits when plans change.
Use business reporting software to review revenue, completed jobs, and team results.
A customer database keeps contact details, past work, payments, and notes in one place.
Sales management helps you track inquiries, estimates, and approvals until the job is confirmed.
Multi-shop management software lets you manage several locations from one account.
Use a payroll management system to calculate employee pay and track payouts.
Frequently Asked Questions About Lawn Care Invoicing Software
Once the job is finished, you can send the customer a payment link right away. In Orderry, lawn care invoicing software integrates with Stripe and Square, allowing customers to pay online. You can set Orderry to create the payment link automatically when the invoice reaches a selected status. If Stripe is connected, you can also see whether the customer has opened the link and whether the invoice has been paid.
If your crew runs the same mowing route every week, most of the billing details for those properties stay the same. So you do not have to enter everything again each time. The services and products are already recorded in the completed work order, and you can create the invoice directly from it. Several jobs for the same payer can be combined into a single invoice, or you can copy a previous invoice and update only what changed. This way, lawn care billing software reduces repetitive manual work.
Yes. You can import customers from Excel, and Orderry Support can help transfer existing work orders from prepared spreadsheets. You also do not need to adjust customer balances one by one, as they can be updated in bulk. Customers, work orders, products, and balances are transferred in separate stages. How long the switch takes depends on how much data you have and how well it is organized.
Yes. You can send invoices to QuickBooks Online manually or have them sync automatically when their status changes. Full payments for synced invoices flow in both directions, and changes to quantities or amounts are reflected in both systems. There is one limitation: the invoice must be paid in full in a single transaction. Multiple partial payments do not sync. For other connections, Orderry also supports Zapier and offers a public API.
Yes. Your employee can close the job in the Orderry app on an iPhone or Android device and create an invoice from the same work order right away. The customer, payer, services, and products are automatically pulled in, so your employee only needs to check the details. They can also edit the invoice and send the PDF from the app. If the required payment integration is connected, they can accept payment through a link, QR code, or Tap to Pay. Photos and signatures stay in the work order along with the rest of the information about the completed job.
