Thousands Of Euros Saved By Documenting Detailing Jobs In Orderry
5 August 2024
Your motorcycle repair shop management software should cover both the parts counter and the service bay. In Orderry, you can run both on one platform for your small business, using the same inventory for repairs and retail sales. When a rider calls, your motorcycle shop software shows whether their bike is waiting on parts or ready for pickup. Setup is simple, so you can start using Orderry within days.
Assign repair orders to your techs
Send repair estimates for online approval
Create invoices from repair orders without retyping parts or labor
The main goal of implementing Orderry was to automate inventory management operations. It was also necessary to make things more convenient, especially for employees, so they don't waste time on manual record-keeping. After all, saving mechanics’ time means more repaired vehicles. The more vehicles they repair, the more they are on the road. The more vehicles there are in the city, the more profit the company makes.
When a rider says the bike only stalls after warming up, record that detail in your motorcycle repair software at check-in. In Orderry, your tech can add test results to the same job record. If another tech takes over, they can review those findings in your work order software and continue the diagnosis.
Identify the bike by its make, model, year, and VIN, and record the check-in mileage
Photograph existing damage, such as a scratched tank or cracked fairing
Assign the repair to one tech or divide individual tasks between several techs
Add part quantities and labor charges as the work progresses
Use custom statuses to separate jobs waiting on parts from those awaiting customer approval
Create checklists to record brake and tire inspection results before pickup
Before work begins, send digital estimates that customers can accept or decline online. Ask customers to confirm approval with an e-signature in Orderry. Their decision is saved in your motorcycle repair shop software, so you can check what was approved and when.
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Save the job details once and use them through to the final invoice. Start free, no credit card required.
Orderry has an online booking feature that lets riders choose a service and an available time. These appointments appear alongside existing repair orders in the job scheduling calendar. You don’t need to re-enter the customer’s details if you have motorcycle shop management software: they carry over when you create a repair order from the booking.
Check your techs’ shifts and lift availability before assigning work
Set a duration for each job, from a tire change to a fork rebuild
Move bookings with drag-and-drop when a repair takes longer than planned
Compare scheduled shifts with actual clock-in and clock-out records
Send automatic SMS or email reminders in each customer’s language
Automatically notify riders when you mark their bikes ready for pickup
Book the bike’s spring inspection when you arrange its fall winterization visit. Reserve tech and lift time for brake and tire checks after storage, so those returning bikes are already in your schedule before the spring rush.
The moment I saw that Orderry could connect our entire operation — customer registration, full scooter history, real-time order tracking, communication, inventory, and spare parts — I knew it was the tool we needed.
You don’t need to update stock in a separate spreadsheet when you use motorcycle inventory software. In Orderry, inventory management updates the remaining quantity automatically when you add a stocked part to a repair order or sale.
Keep OEM parts and aftermarket alternatives in one catalog alongside accessories.
Find filters or brake pad sets by manufacturer part number.
Scan barcodes to add items to a repair order or sale.
Set minimum stock levels and see warnings when parts run low.
Check ordered quantities and expected delivery dates from the repair order.
Reserve delivered parts for the repair they were ordered for.
When a job needs a part you don’t have, create a purchase order directly from the repair order. Orderry automatically adds the parts you still need to buy for that repair.
See Orderry in Action
Book a demo to see how motorcycle repairs and counter sales work together on one platform.
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Motorcycle POS software makes managing counter sales and repair billing easier. In Orderry, use the POS to sell parts and riding gear without opening a repair order. For service work, generate a digital invoice from the repair order that carries over the recorded parts and labor.
Scan barcodes to add products to a counter sale
Apply discounts to individual items or the whole purchase
Print a receipt after checkout
Collect deposits for special-order parts against the repair order
Accept in-person payments through a connected card terminal
Sync invoices with QuickBooks and Xero to avoid entering them twice
At pickup, use repair shop POS software to check the payments recorded on the repair order and collect any remaining balance in cash or by card. At the end of the day, review money received from repairs and counter sales in one cash flow report.
Orderry helped us organize our work, both in and out of the office. Our growth is clearly reflected in our customer interactions and satisfaction.
If you used to search a rider’s past jobs to check which bike had its clutch replaced, motorcycle repair shop management software makes that history easier to find. In Orderry, each bike has its own service record linked to the rider’s customer profile , even when they bring you several motorcycles.
Find a bike by VIN when checking an earlier repair
Record mileage at each visit to compare it with the reading from the previous service
Save inspection photos and technician notes with the repair order
Answer riders through the CRM messenger , keeping conversations linked to their profiles
Identify returning customers by filtering for two or more completed repair orders
When a rider asks you to remind them about winterization, save a follow-up date in their profile. Schedule an SMS or email through customer notifications inviting them to choose a service date before the bike goes into storage.
Orderry fits solo mechanics and larger shops that combine repairs with retail sales. As your business grows, you can add more employees to the same platform and manage additional locations from one account.
Run your solo shop from your phone
When you’re the only mechanic, you handle intake and billing too. Open the work order app beside the bike to record the rider’s concern and add inspection photos. Once the repair is done, create an invoice from the parts and labor already on the order.
Track each bike across your service team
Use motorcycle repair shop management software to assign each job and see which bikes are waiting for parts or ready for pickup. Your technicians add the parts fitted to the relevant work order, updating stock as they use them. You can check progress and parts usage without interrupting the repair.
Handle counter sales alongside repairs
When a rider picks up a repaired bike and buys a pair of gloves, handle both transactions in the same system. Use the POS for the gloves and the repair order to settle the service bill. Review payments from both in your daily cash flow report.
Try Orderry Free for 7 Days
Handle a counter purchase and a repair invoice on one platform. Try Orderry free for 7 days. No credit card required.
Shops that service other vehicles and engines often follow repair processes similar to yours. Explore how Orderry fits these related businesses.
Frequently Asked Questions About Motorcycle Shop Management Software
Yes, you can transfer customer and bike records, along with your parts catalog and open repair orders. Orderry specialists help you prepare the import and set up the system to match your shop’s workflow. The interface is easy to learn, so you can start handling daily work in Orderry within a few days. You can prepare the switch while your shop keeps taking in bikes and completing repairs.
Each bike has its own record linked to its owner, where you can save its VIN and make/model details. Add a mileage field to your repair orders so each visit keeps its own odometer reading. When the bike returns, your technicians can open earlier orders to check the work completed and parts fitted before deciding what needs attention next.
You can manage all those vehicle types in the same Orderry account. Set up different intake fields and repair statuses for each vehicle type to match your shop’s workflow. One customer can have several vehicles under their profile, each with its own service history. You can keep using the same platform as you add technicians or service bays.
Orderry connects directly with QuickBooks Online and Xero. Create an invoice from a repair order, then send it to your accounting system automatically when it reaches the status you choose. Item quantities and prices can sync in both directions, so your team doesn’t have to enter those changes twice. The API is available for custom accounting connections, and Zapier can handle supported workflows.
You can send a text or email automatically when your team moves a repair to Ready for Pickup. Set a separate notification for estimates awaiting approval and include an approval link in the message. The rider can open it on their phone to review the price and accept or decline the work. Save their decision with the estimate so your employees can confirm approval before starting the repair.
